How to Prove Your Claims Through a Cost Tracking System

Summary: Proving your claim can be difficult if you don’t have the documentation to back it up with.

In addition to keeping daily logs of the work day, there are also several records that should be prepared and stored in case of any claims being filed and private mediation isn’t an option on the table. For one, they can help prove claims and effectively manage the project itself. Here are some samples of documents that you should always have in your file cabinets.

Plans and Specifications

Plans and specifications, which include things like clarifications, amendments, and other visuals showcasing the plans and specifications should always be kept in a written document and stored away. This can be significant during the construction claim analysis process and provide you with a stronger case.

Change/Work Order Files

There should also be a change/work order file that showcases any work orders requested in regard to the work that is subjected to the claim itself. Any department that the claim is targeting should at least have a change/work order file which will provide fully-detailed documents that pertain to that specific department. Talk to any of the construction consulting services out there, and they’ll tell you that good documentation will ultimately give you the upper hand in terms of claim preparation.

If you have a contractor that is expecting to receive additional compensation for an encountered condition, you’ll want to create a new category that discusses the extra work that’s being filed. Once the new cost category has been created, the supervisor that is responsible for creating daily reports should assign labor and equipment hours to match the cost code. Construction law specialists like Lyle Charles Consulting can provide you with more information regarding how these documents can help your case.

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